How to Zoom

Scheduling | Recording & Editing | Polling | Reports

Scheduling

To add the Zoom tab in Canvas

  1. Navigate to your Canvas course
  2. Click “Settings” in the column on the left side
  3. Select “Navigate” in the menu near the top
  4. Scroll to the bottom and click the three dots to the right of “Zoom”
  5. Click “Enable” – you can then scroll up and drag Zoom to the position that you prefer in your course menu
  6. Click “Save”

How to schedule in Canvas

  1. Click the Zoom tab on the left side of your Canvas course site
  2. Click “schedule a new meeting”
  3. Add the first class date next to “when”
  4. Just below “Time Zone”, click “Recurring Meeting”
  5. Change “Daily” to “Weekly”
  6. Check the correct weekday(s) and uncheck any other weekdays
  7. To the right of “End date” select the date of the last class meeting
  8. Change the duration (if it is shorter than the actual class, the session will not cut you off)
  9. Click the check box for “Required” to the right of “Registration” if you plan to use pre-assigned breakout groups
  10. Under “Meeting Options”, leave “Mute participants upon entry” on. You can choose “Record the meeting automatically” and “In the cloud” but do not select “Allow participants to join before host”. “Record the meeting automatically” will start the recording as soon as you join the session.
  11. Click “Save”

If you assign an alternative host and they join the session before you, they will be made the host.

To schedule a meeting outside of class:

  1. Go to zoom.temple.edu
  2. Click “Sign In” and log into your account (if given the option, select to log in using SSO)
  3. Click “Schedule a New Meeting” near the top left corner
  4. Add a topic name
  5. Add the date and time to the right of “When”
  6. Give an estimated duration (you will not be cut off if the session runs long)
  7. Scroll to the bottom and click “Save”
  8. Copy the link to the right of “Invite Attendees” and share will invitees

Note: Do not turn the host or participant video on. This will automatically start the host’s or the students’ webcams when they join the session and they may not be expecting to be on camera immediately. 

Recording & Editing

To record your intro video in Zoom:

  1. Go to temple.zoom.us (or Zoom through TU Portal)
  2. Click “Host a Meeting” in the top right corner
  3. Select “With Video On”
  4. Open in Zoom Meetings
  5. Click “Test Speaker and Microphone” and follow the prompts
  6. Click “Join with Computer Audio”
  7. If prompted, click “Join with Computer Audio” again
  8. If you see “Unmute” the bottom left corner, click it to unmute
  9. If you plan to share anything from your computer screen, click “Share” in the menu near the bottom of the Zoom window, select the appropriate screen, and click “Share” near the bottom right corner of the pop-up window
  10. Click “Record” in the menu at the bottom of the Zoom window
  11. When you’re ready to start the recording, click “Record to the Cloud”

Once you’re finished with the introductory presentation

  1. If you are sharing your screen, hover over the green and red bar, hover over “More”, click “Stop Recording”, and confirm “Yes”. Then hover over “More” again and click “End Meeting”
  2. If you are only recording your camera feed, move your mouse toward “Recording…” in the top left corner and click the square icon just to the right of “Recording”. Confirm “Yes”, click the X in the top right corner to close the window, and confirm “End Meeting for All”

To cut off the beginning or end of a recording:

  1. Go to temple.zoom.us and log in if you aren’t already logged in
  2. Click “Recordings” in the column on the left
  3. Click on the blue topic name of the session that you want to edit
  4. Click the play button in the center of the film icon
  5. Hover over the video and click “Set Playback Range” in the bottom right corner of the video feed
  6. Drag the white dot at the beginning and end of the timeline to the appropriate start and end positions
  7. Click “Save”
  8. To download or share the recording

To download or share a recording from the Zoom website:

  1. Go to temple.zoom.us and log in if you aren’t already logged in
  2. Click “Recordings” in the column on the left
  3. To share, click “Share” to the right of the file that you wish to share, select your preferences, and “Copy To Clipboard” to paste in an email
  4. To download, click “More” to the right of the file, Click “Download (# of files)”, leave Zoom and go to “Downloads” in your computer’s file system, find the most recent downloads (you can do this by clicking “Date modified” to sort), and use the most recent file that starts with “GMT” and ends in .mp4 for sharing and posting.

To download or share a recording from Canvas:

**(If not all students have access to the Zoom tab)

  1. Go to the course page in Canvas
  2. Click “Zoom” in the column on the left
  3. Click “Cloud Recordings”
  4. Click the topic name for the recording that you wish to share
  5. Below the grey box that says “Recording”, click “Share”
  6. Click “Copy” to copy the link to your clipboard
  7. Paste where you would like to share the link with students

Polling

To create polls:

  1. After you have created your Zoom sessions, go to temple.zoom.edu and log in
  2. Click “Meetings” in the column on the left
  3. Click the blue topic name for your upcoming sessions
  4. Scroll to the bottom of the page and click “Poll”
  5. On the right side of the page, click “Add”
  6. Enter a title, question, and answers 
  7. Click “Add a question” to add a second question that will open for students simultaneously with the first question
  8. Click “Save”
  9. If you want to add another question that can be opened separately from the first question, click “Add” on the right side of the page

To use the polls during class:

  1. Click “Polls” in the menu at the bottom of the Zoom session window. If you are sharing your screen, you will need to hover over the green rectangle along the outside of the monitor to view the menu and you may need to click “More” to see “Polls”.
  2. If the correct poll appears, click “Launch Polling”, else, click the downward pointing caret or V near the top right corner of the window and select the correct poll before launching
  3. Click “End Polling”
  4. You can either “Share Results” or exit the window to continue with class

To save polls between semesters:

You can either create sessions one by one to save polls to individual class sessions or create a recurring session to save all polls in one course/group of sessions. You can create them in Canvas or create them in the Zoom website and then import them into Canvas when you’re ready. Once the sessions are created, go to the Zoom website and add your polls as you normally would. Next, scroll to the bottom and just above “Poll” click “Save as Meeting Template”. You will click “save the recurrence” if you plan to save the entire course at once. 

When you’re ready to use or reuse the sessions with the polls:

  1. Go to the Zoom website and click “Meetings” in the column on the left 
  2. Click “Meeting Templates” in the row near the top
  3. “Schedule new meeting with this template” to the right side of the session that you want to create
  4. Edit any dates or times that need to be changed and click “Save”
  5. Copy the meeting ID
  6. Go to the Zoom tab in the course in Canvas
  7. To the right of “Schedule a new meeting” hover over the three dots and click “import meeting”
  8. Paste the Meeting ID and click “import”

Reports

  1. Go to zoom.temple.edu
  2. Log in
  3. Click “Reports” in the column on the left
  4. Click “Usage”
  5. Select the date range for the class sessions that you are looking for and search
  6. On the right side, click the blue number of participants in the session that you’re pulling attendance for
  7. Check the box for “show unique user”
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